Job Description

Temporary

Description

Pay Rate: $30.93/hr. minimum. Dependent on experience

Shift: Day

Position Type: Full-time, expected to last until January 2026 with the possibility of extension or conversion.

PURPOSE

Under the direct supervision of the Accounting Supervisor, the Accounts Payable Specialist is responsible for processing all invoices and reconciling vendor statements.

ESSENTIAL DUTIES / RESPONSIBILITIES 

• Invoice Processing and Reconciliation: Ensure accurate and timely payment of invoices and reconcile vendor statements to maintain financial accuracy.

• Compliance and Verification: Enforce accounting policies by verifying purchase costs and authorizations, and confirm receipt and satisfaction of goods and services.

• Payment and Account Management: Conduct weekly check runs and reconcile accounts payable (A/P) to the general ledger (G/L).

• Month-End Financials: Perform month-end accruals and associated account reconciliations to ensure accurate financial reporting.

• Expense Allocation: Identify and appropriately allocate prepaid expenses to maintain financial accuracy.

• Vendor Relations: Maintain strong working relationships with vendors and efficiently resolve any questions or disputes.

• Team Collaboration and Improvement: Engage in team initiatives by sharing knowledge and leveraging best practices to enhance team efficiency and effectiveness.

• Record Maintenance: Maintain accurate A/P and W-9 files for assigned vendors to ensure compliance and organization.

• Additional Responsibilities: Undertake other duties and responsibilities as assigned to support departmental success.

Requirements

REQUIREMENTS

Education and Experience :

• Associate’s degree in accounting, additional one (1) year of applicable experience may be considered in lieu of education.
• One (1) year of experience in accounting or finance. 
• High volume A/P processing experience.
• Automated accounting experience.
• Knowledge of T Accounts and normal balances of Debits and Credits.

Skills and Abilities :

• Computer Proficiency: Demonstrated expertise in utilizing Microsoft Office Suite, including Excel for data analysis, Word for document preparation, and Outlook for effective communication and scheduling.
• Communication Excellence: Strong written and verbal communication skills, enabling clear and concise information exchange with colleagues, vendors, and stakeholders to facilitate smooth operations.
• Problem-Solving Abilities: Proven ability to identify issues, analyze situations, and develop effective solutions to overcome challenges and improve processes.
• Numeric Keypad Efficiency: Skilled in 10-key, allowing for fast and accurate data entry and financial calculations, enhancing productivity and precision in accounting tasks.

PREFERRED

Education and Experience :

• Microsoft Dynamics Great Plains software experience.
• Exposure to General Ledger accounting operations.
• Knowledge of General Accounting Principles and Practices.

Salary Description

$30.93/hr. minimum.

Job Tags

Full time, Contract work, Work at office, Shift work,

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