Job Description

The Administrative Assistant IV candidate will provide direct administrative support to executive level leaders, working independently. The AA will also provide administrative support across the group as needed AA must have strong interpersonal skills to maintain productive working relationships with team and customers.
Proactively interact with administrative peers inside the work group, within the larger office and with other internal and external partners.
The AA will be required to support senior leadership.
It is strongly desired that the candidate be proficient using sponsor's internal travel systems, supply ordering system, meeting reservation system, time and attendance system, correspondence and memo software and personnel access systems.
Customer is willing to train on sponsor's internal messaging system and other databases that are specific to the job.
As needed, serve as time and attendance keeper for all staff officers.
Greet and/or escort office visitors and guests.
As required, will submit visitor access requests for external visitors.
Monitor the check-in/out procedures are completed for arriving and departing officers.
Ensure shared drives and accesses are granted using system access and check-in/out databases.
Maintains/updates the phone trees for the group.
Serve as back-up vault custodian for the office in the absence of the primary vault custodian.
Provide conference manager support for conference rooms via sponsor system and/or Microsoft Outlook calendars.
Schedule the office all-hands meetings and off-site conferences for the group.
Rotate with the other group admins in picking up/distributing mail for the group.
Screen phone calls for the two executive-level leaders and for other senior leadership for the group.
Deconflict meetings on calendars and alert seniors when these meetings are rescheduled or canceled (on a continuous basis throughout the workweek).
Clearance: TS/SCI w FS Poly

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