Job Description

Position Overview

Ultimate Staffing Services is actively seeking a dedicated Legal Office Assistant to join their client's team in North Carolina. This position is ideal for someone with a passion for supporting legal operations and who thrives in a dynamic environment. The successful candidate will assist a group of attorneys in optimizing their workflow and ensuring the smooth operation of legal processes.

Responsibilities

Essential Duties and Responsibilities:

• Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.
• Identify the most efficient and effective manner to complete tasks.
• Create, format, edit, and proofread Word documents and Excel spreadsheets, including forms for filing liens and other routine filings.
• Format briefs, pleadings, correspondences, and other legal documents.
• Prepare shells for attorneys in preparation for all motions, discovery, and trial documents.
• Prepare notebooks, exhibits, and other documentation as assigned.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Prepare and edit AIA contracts and custom contracts.
• Perform a variety of administrative functions such as conflict checks, opening new matters, closing matters, preparing engagement letters, creating and filing expense reports, entering attorney time, preparing travel arrangements, and assisting with business development and firm projects.
• Organize, update, and maintain paper and electronic client files.
• Prepare and maintain pleading indexes within the document management system.
• Maintain attorney(s) calendars and emails through Outlook (i.e., scheduling appointments, calendaring); maintain calendar for trial and discovery deadlines.
• Manage and organize client contact lists in Outlook and the Marketing database; assist in supporting business development needs.
• Coordinate and schedule meetings, conference calls, Zoom calls, and depositions.
• Regular and predictable attendance is an essential function of the job. Flexibility to work overtime during the week and weekends, as needed.

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite, especially Word and Excel.
• Experience with legal document formatting and e-filing.
• Ability to work collaboratively in a fast-paced environment.
• Detail-oriented with a focus on accuracy.

Required Work Hours

Monday - Friday, standard first shift hours. Flexibility to work overtime during the week and weekends as needed.

Benefits

Benefits details will be provided upon request or during the interview process.

Additional Details

Join a dynamic legal team in Raleigh, North Carolina, where your contributions will support the efficient operation of legal services. Apply today to be a key part of the success in this legal office environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Work at office, Local area, Monday to Friday, Weekend work, Day shift,

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